When numerous individuals continually contribute to ongoing tasks, information tends to become overwhelming. Tools for project management make the organization of tasks easier for project managers.
Notion and Evernote are popular workplace tools for streamlining project management processes and building agile teams. Our review compares both products to help users choose the best for their needs.
Notion Overview
Notion is an all-in-one workplace tool that helps users organize information, collaborate with teams, and manage tasks or projects. The virtual workspace allows project managers to develop action plans and implement strategies to facilitate easy reporting systems and project delivery.
The project management software was founded in 2016 by Ivan Zhao and Simon Last. Both co-founders built Notion to help businesses create a more effective and enjoyable way to work using better and simpler models.
Notion currently has over 20 million customers, including companies that utilize the software for various corporate activities and projects.
Pros and Cons
It is important to note that Notion has its pros and cons. we highlight them below:
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Evernote Overview
Evernote is a popular note-taking tool among business executives and students. The software helps users capture, organize, and sync their notes across different devices. With the app, users can easily collaborate and share any of their digital notes with team members to view and edit.
Stepan Pachikov founded Evernote in 2000 to offer users a stress-free way to easily survive in a world with a lot of information to process and remember.
Today, Evernote is reportedly used by over 200 million people in more than 100 countries for work and personal productivity.
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Notion vs Evernote: Top Features
Notion and Evernote are popular tools for corporate employees, students, and businesses. Both platforms offer numerous features that make them the go-to applications for individuals and project managers alike. Here are the top features of both platforms:
Integrations
Evernote and Notion can connect multiple work tools for seamless accessibility across all the options. Users can gather information simultaneously from different sources without moving between these other platforms with their integrations.
Notion offers access to various sources, including GitHub, Figma, Slack, Google Drive, Asana, etc. Users can easily set up these integrations using Notion’s API and boost productivity across the integrated platforms.
Similarly, Evernote can integrate workplace tools with the platform using its API. Using Google Drive, Slack, Microsoft Teams, and Salesforce, users can link notes to Google Calendar events, share notes via Gmail, or access workplace tools directly.
Data Storage
Cloud storage is available on both platforms for better security and easy access to data.
All Notion paid accounts come with unlimited file uploads, but free accounts are limited to a single file size of 5 MB. This means users with paid access can upload as many files as possible without worrying about storage space or limits.
Evernote also offers its users cloud storage access, but the sizes vary by account type. Free accounts are limited to 25 MB of data storage space, while paid accounts have storage from 50 MB to 200 MB.
Security
Security is another key feature offered by both Notion and Evernote. The platforms ensure their customers’ data and information are safeguarded with data encryption and other security features.
For instance, Notion uses the TLS Security protocol to secure data within and outside its data centers. The platform also uses data encryption and cloud security from the Amazon Web Service to protect it from public access.
Evernote also deploys the TLS security system to protect its cloud service and physical data centers. The platform also uses Google Cloud to run its services and protects data with the AES-256 encryption standard.
Notion vs Evernote: User Experience
Both Evernote and Notion are designed for beginners and advanced users. The note-taking tools offer both mobile and desktop applications that users can easily navigate and configure in line with their needs.
Notion offers users seamless access to the platform via its website and mobile devices, available on Android and iOS devices. However, new users may initially find the app daunting with its feature-rich interface and tools, like image galleries, project breakdowns, and other features.
Notion makes up for this with numerous guides and tutorials on its blog for a better understanding of its features. Despite this, some users have complained about the time and commitment required to learn.
On the other hand, Evernote is easier to follow because it focuses on note-taking. The platform provides sidebars to access all notes and files easily.
This simplifies navigation from the start, so you won’t need to spend time learning or reading guides. Aside from its ease of use, Evernote also provides learning materials to help users in the unlikely event that they get stuck while using the app.
Notion vs Evernote: Pricing
Both Notion and Evernote offer tiered product subscriptions and free accounts. This is more suitable for small businesses and students who have tight budgets.
For Notion, there are four pricing plans. Each plan varies in features and perks regarding the number of users, manageable tasks, and customization.
| Plans | Free | Plus | Business | Enterprise |
| Pricing | $0 | $8 per month (paid annually) or $10 per month (paid monthly) | $15 per month (paid annually) or $18 per month (paid monthly) | Contact Sales |
| Collaborative Workspace | Yes | Yes | Yes | Yes |
| Integrate with Slack, Github and more | Yes | Yes | Yes | Yes |
| Page Analytics | Basic | Basic | Advanced | Advanced |
| Number of days for page history | 7 days | 30 days | 90 Days | Unlimited |
| Number of Guests Invite | 10 | 100 | 250 | 500 |
| Unlimited blocks for teams | No | Yes | Yes | Yes |
| Unlimited file uploads | No | Yes | Yes | Yes |
| SAML SSO | No | No | Yes | Yes |
| Private Teamspaces | No | No | Yes | Yes |
| Bulk PDF Export | No | No | Yes | Yes |
| Advanced Security and Controls | No | No | No | Yes |
| Audit Log | No | No | No | Yes |
| User Provisioning (SCIM) | No | No | No | Yes |
| Customer Success Manager | No | No | No | Yes |
Similarly, Evernote offers four pricing models that users can choose from.
| Plans | Free | Personal | Professional | Evernote Teams |
| Pricing | $0 | $8.99 | $10.99 | $14.99 |
| Number of synced devices | 2 | Unlimited | Unlimited | Contact Sales |
| Monthly upload size | 60MB | 10GB | 20GB | Contact Sales |
| Maximum note size | 25MB | 200MB | 200MB | Contact Sales |
| Widgets on home dashboard | 3 | Additional | All widgets | Contact Sales |
| Tasks reminders and notifications | No | Yes | Yes | Contact Sales |
| Assign tasks and track progress | No | No | Yes | Contact Sales |
| Mark up images and PDFs | No | No | Yes | Contact Sales |
| Google Calendar Integration | No | Only one primary Google Calendar account | Both personal and work Google Calendar accounts | Contact Sales |
| Offline access on mobile and desktop | No | Yes | Yes | Contact Sales |
| Search texts inside images, docs, and PDFs | No | Yes | Yes | Contact Sales |
| Integration with other applications | No | No | Yes | Contact Sales |
Which is Better Notion or Evernote?
Determining which is better between Notion and Evernote depends on the individual or company, project and team sizes, users’ needs, and budgets. Both platforms are suitable for task management and note-taking. However, Notion is more than a note-taking app. The software has more features that make it an all-in-one place to carry out various activities, including project and task management among team members.
On the other hand, Evernote is more suitable for note-taking but offers a few project management features compared to Notion. However, its interface is simpler, and users can quickly get accustomed to the app.
In other words, Notion is ideal for professionals and businesses, while Evernote is a perfect option for students and small businesses. However, users willing to get accustomed to Notion can take advantage of its cheaper pricing model and more features.
Alternatives
Individuals and businesses can use alternatives Apart from Notion and Evernote, numerous project management tools. These tools also come with unique features and benefits. Here are our top choices:
OneNote
OneNote is a popular tool that allows users to take notes, organize them, and store them in the cloud for easy access. However, OneNote is similar to Evernote because it focuses more on note-taking, making it less suitable for core project managers looking for task management software. OneNote is free for Microsoft users, but people who want additional features must subscribe to a Microsoft 365 plan.
ClickUp
ClickUp is a project management tool that allows individuals and businesses of all kinds and sizes to collaborate, manage projects, and boost productivity. The software offers a great user experience and enough features to manage tasks effectively, but it has higher pricing because it charges per member, and it can be complicated for first-time users.
Google Keep
Google Keep is a free note-taking and cloud storage app that allows its users record, organize, edit, and share notes with others. The app is part of the Google Suites, and it seamlessly integrates with other apps like Google Docs and Google Sheets for easy file access and management.
Hansoft
Hansoft is an agile project management tool for team collaboration, task management, and similar activities. The software is a great option for project teams looking to facilitate various tasks and boost productivity.
The Verdict
Notion and Evernote are popular note-taking and project management tools millions of people use worldwide. With different features and capabilities, individuals and companies can utilize them for data and information management and business management.
While both tools are similar, Notion is more popular, and we recommend Notion because it has all of Evernote’s features and more. Notion is an all-in-one tool that combines note-taking with project management, and it comes with more affordable pricing.
However, users who don’t have enough time to invest in getting familiar with Notion and have limited tasks may prefer Evernote’s easy-to-use platform.
FAQs
Is Notion good for note-taking?
Notion is a great note-taking app that allows users to write, edit, store, and share their notes with others.
Is Notion free forever?
Notion’s free plan costs $0 and requires no payment forever. However, users who want access to all the app’s features may consider subscribing to any paid plans.
Can Notion employees read my notes?
Notion employees may be able to see users’ notes and data if granted access with consent from the user. That means if users give access to Notion to view their documents, employees can see all the account’s content.
Is Evernote free to use?
Evernote has a free plan that users can utilize without any future subscriptions. However, the free account is limited in features like storage size and synced devices.
